1. Introduction
Welcome to the IEDC CEP Privacy Policy. The Innovation & Entrepreneurship Development Centre (IEDC) at College of Engineering Perumon ("we," "us," or "our") is committed to protecting your privacy. This policy explains how we collect, use, disclose, and safeguard your information when you visit our website (www.iedccep.in) and participate in our events, programs, or services.
By using our website, you consent to the practices described in this policy. If you do not agree, please refrain from using our website and services.
2. Information We Collect
Personal Information
We may collect personal information that you voluntarily provide, including but not limited to:
- Full name
- Email address
- Phone number
- College / institution name and roll number
- Year of study and department
- Startup name and founder details (for incubation applications)
- Any information submitted through contact or registration forms
Automatically Collected Information
When you visit our website, certain information is collected automatically, including:
- IP address (anonymized where possible)
- Browser type and version
- Operating system
- Pages visited and time spent on each page
- Referring URL (the site you came from)
- Date and time of access
This data is collected through standard web server logs and analytics tools to help us understand how visitors interact with our site.
3. How We Use Your Information
We use the collected information for the following purposes:
- Event Management: Processing registrations, sending event confirmations, reminders, and post-event communications.
- Incubation Programs: Evaluating startup applications, managing mentor assignments, and tracking program progress.
- Communication: Responding to inquiries submitted through contact forms or email, and sending periodic updates about IEDC CEP activities (with opt-out options).
- Website Improvement: Analyzing usage patterns to improve website performance, content, and user experience.
- Certificate Issuance: Generating, issuing, and maintaining a public verification system for participation certificates.
- Security: Detecting and preventing fraudulent activity, unauthorized access, and other harmful behaviour.
- Legal Compliance: Complying with applicable laws, regulations, and college policies.
4. How We Share Your Information
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following cases:
- With College Authorities: Relevant information may be shared with College of Engineering Perumon administration for program approvals, event logistics, or compliance requirements.
- With Mentors & Partners: Limited information (name, email, project details) may be shared with assigned mentors or event collaborators solely for program delivery purposes.
- Legal Requirements: If required by law, regulation, or legal process, we may disclose your information to the appropriate authorities.
- Service Providers: We may use third-party tools (e.g., email services, form handlers, analytics platforms) that process data on our behalf under strict confidentiality obligations.
5. Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:
- HTTPS encryption on all pages
- Access controls on data storage and administrative panels
- Regular security reviews of third-party tools
- Limited data retention based on operational needs
However, no method of electronic transmission or storage is 100% secure. While we strive to use commercially acceptable means to protect your data, we cannot guarantee absolute security.
6. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy. Specifically:
- Event registrations: Retained for the duration of the event cycle plus 12 months for follow-up and certificate issuance.
- Incubation data: Retained throughout the program duration and up to 24 months after graduation for alumni tracking.
- Contact form submissions: Retained for up to 6 months after the inquiry is resolved.
- Analytics data: Retained in anonymized form for up to 24 months for trend analysis.
After the retention period expires, data is securely deleted or anonymized.
7. Cookies & Tracking
Our website uses minimal cookies for essential functionality. We may use:
- Essential cookies: Required for site navigation, mobile menu toggling, and form operations.
- Analytics cookies: If analytics tools are enabled, anonymous usage data is collected to improve site performance. These do not track personally identifiable information.
You can control cookie preferences through your browser settings. Disabling essential cookies may affect website functionality.
8. Your Rights
You have the right to:
- Access: Request a copy of the personal data we hold about you.
- Correction: Request correction of inaccurate or incomplete data.
- Deletion: Request deletion of your personal data, subject to legal and operational retention requirements.
- Opt-Out: Unsubscribe from non-essential communications at any time by clicking the unsubscribe link in emails or contacting us directly.
- Withdraw Consent: Where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.
To exercise any of these rights, please contact us at ceperumon.iedc@gmail.com.
9. Third-Party Links
Our website may contain links to third-party websites, social media platforms, or external services. We are not responsible for the privacy practices or content of these external sites. We encourage you to read the privacy policies of any third-party site you visit.
10. Children's Privacy
Our services are primarily directed at college students who are typically 18 years of age or older. We do not knowingly collect personal information from children under 13. If we become aware that we have inadvertently collected data from a child under 13, we will take steps to delete that information promptly.
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make material changes, we will update the "Last updated" date at the top of this page. We encourage you to review this policy periodically. Continued use of our website after changes constitutes acceptance of the updated policy.
12. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please reach out to us: